1. Exhibitors Agreement:

This Exhibitors Agreement (“Agreement”) outlines the terms and conditions governing exhibitor participation in the Quantum Innovation Summit 2024 Dubai (“Event”). By submitting the exhibitor application form and remitting payment, you acknowledge your acceptance of this Agreement and agree to be bound by its terms. This Agreement establishes a legally binding relationship between the exhibitor (“Exhibitor”) and the Quantum Innovation Summit 2024 Dubai (“Event Organizers”).

Exhibitors Terms and Conditions:

This Exhibitors Terms and Conditions (“Agreement”) govern the participation of exhibitors in the Quantum Innovation Summit 2024 Dubai (“Event”). By submitting the exhibitor application form and making the required payment, you acknowledge and agree to comply with the terms and conditions outlined herein. This Agreement establishes a legally binding contract between the Exhibitor (“Exhibitor”) and the Quantum Innovation Summit 2024 Dubai (“Event Organizers”).

1.1 Application and Acceptance:

Submission of the exhibitor application form does not guarantee automatic participation in the Event. All applications are subject to review by the Event Organizers, and acceptance is contingent upon factors including availability, alignment with the Event’s objectives, and adherence to this Agreement.

1.2 Payment and Cancellation:

An invoice for the chosen exhibition package will be issued upon acceptance of the exhibitor application. Full payment is required in advance to secure the allocated exhibition space. Exhibitors acknowledge that no refunds will be issued for cancellations, regardless of the circumstances.

1.3 Space Allocation:

The Event Organizers retain the exclusive right to allocate exhibition spaces based on factors such as availability, spatial layout, and event objectives. Any requests for specific space allocation are subject to the discretion of the Event Organizers and are not guaranteed.

1.4 Booth Setup and Maintenance:

Exhibitors are solely responsible for the design, setup, and maintenance of their exhibition booth. Additional services or amenities requested by exhibitors are subject to availability and may incur additional charges. All booth designs and setups must adhere to event guidelines and regulations.

1.5 Event Modifications:

The Event Organizers reserve the right to modify event dates, format, or location if deemed necessary. In such cases, exhibitors will be notified promptly, and reasonable efforts will be made to mitigate any adverse impact on exhibition benefits.

1.6 Brand Usage Authorization:

By participating as an exhibitor, you grant the Event Organizers a non-exclusive, royalty-free license to utilize your company name, logo, and related materials for promotional activities related to the Event. This usage includes, but is not limited to, event promotion, marketing collateral, website content, social media posts, and post-event reports.

1.7 Adherence to Guidelines:

Exhibitors must comply with all event guidelines, rules, and regulations established by the Event Organizers. Failure to comply may result in immediate removal of the exhibition booth without any obligation for reimbursement, and the Exhibitor releases the Event Organizers from any associated liability.

1.8 Force Majeure Clause:

In circumstances beyond the control of the Event Organizers, including acts of nature, governmental restrictions, or unforeseeable events, the Quantum Innovation Summit 2024 Dubai may be postponed, rescheduled, or canceled. In such instances, the Event Organizers shall not be held accountable for any refund, compensation, or reimbursement of sponsorship fees, booth fees, or other costs borne by the Exhibitor.

1.9 Media Usage Consent: 

Exhibitors acknowledge and agree that photographs, videos, and other materials captured during the Event may be employed by the Event Organizers for promotional purposes. Exhibitors renounce any claims to compensation, rights, or ownership related to such materials by participating.

1.10 Indemnification and Liability Release:

Exhibitors agree to indemnify and hold the Event Organizers, including officers, directors, employees, and affiliates, harmless from any claims, liabilities, damages, losses, or expenses (including legal fees) arising from or linked to their participation in the Event.

1.11 Acceptance of Terms:

Upon submission of the exhibitor application form and payment, Exhibitors confirm the accuracy of the provided information and acknowledge their Agreement to abide by the stipulated Terms and Conditions and Privacy Policy. This Agreement outlines the rights and obligations of both parties and signifies your commitment to comply.

For the comprehensive Exhibitor’s Terms and Conditions, kindly refer to the official Quantum Innovation Summit 2024 Dubai website. Your decision to participate as an exhibitor signifies your full acceptance and Agreement to adhere to all terms and conditions herein.

2. Sponsors Agreement:

This Sponsors Agreement (“Agreement”) sets forth the terms and conditions for sponsorship participation in the Quantum Innovation Summit 2024 Dubai (“Event”). By submitting the sponsor application form and making payment, you indicate your acceptance of this Agreement and agree to its provisions. This Agreement constitutes a legally binding understanding between the sponsor (“Sponsor”) and the Quantum Innovation Summit 2024 Dubai (“Event Organizers”).

Sponsors Terms and Conditions:

Agreement Overview: This Sponsor Terms and Conditions (“Agreement”) establishes the legally binding terms governing the sponsorship arrangement between the Quantum Innovation Summit 2024 Dubai (“Event”) and the Sponsor (“Sponsor”). By submitting the sponsor application form and making the required payment, the Sponsor acknowledges and agrees to adhere to the terms and conditions delineated herein. This Agreement constitutes a legally enforceable contract between the Sponsor and the Quantum Innovation Summit 2024 Dubai (“Event Organizers”).

2.1 Application and Selection:

Submission of the sponsor application form does not automatically confer sponsorship opportunities for the Event. All applications will be subjected to rigorous evaluation by the Event Organizers. 1.2 Sponsorship opportunities are granted based on alignment with the Event’s objectives and the availability of suitable sponsorship packages.

2.2 Customization of Sponsorship Package: 

Upon selection, the Event Organizers and the Sponsor shall engage in collaborative discussions to define and finalize the sponsorship package, its benefits, and associated deliverables. Customizations must adhere strictly to guidelines provided by the Event Organizers and must be aligned with the chosen sponsorship tier.

2.3 Brand Usage Authorization: 

By accepting sponsorship, the Sponsor grants the Event Organizers full rights to use the Sponsor’s brand name, logo, and associated materials for promotional purposes directly tied to the Quantum Innovation Summit.

This authorization encompasses a wide spectrum of promotional activities, including event marketing, promotional materials, website content, social media posts, and post-event promotion and documentation.

2.4 Fulfillment of Promotional Commitment: 

The Sponsor is unequivocally committed to fulfilling all the promotional obligations and commitments stipulated within the selected sponsorship package. These commitments encompass but are not limited to, pre-event promotional activities, on-site branding, and meaningful post-event engagement.

2.5 Payment Obligations:

Upon confirmation of sponsorship acceptance, the Sponsor undertakes the obligation to remit full payment in advance to secure the designated sponsorship position.

The Sponsor acknowledges that failure to comply with the stipulated payment terms may lead to the unilateral cancellation of the sponsorship arrangement without any right of reimbursement or refund.

2.6 Amendment of Event Details:

The Event Organizers explicitly retain the right to effect modifications to event dates, structure, format, or location with the overarching objective of enhancing the quality of the event and exceeding participant expectations.

In such instances, the Event Organizers are committed to providing prompt notification to sponsors and will endeavor to mitigate any negative impact on sponsorship benefits.

2.7 Force Majeure Clause:

In the event of circumstances beyond the control of the Event Organizers, including acts of nature, government interventions, pandemic, epidemic, civil unrest, or unforeseeable events resulting in the postponement, rescheduling, or cancellation of the scheduled Quantum Innovation Summit, the Event Organizers shall bear no responsibility for refunding, compensating, or reimbursing sponsorship fees.

Sponsors expressly agree to collaborate and cooperate with the Event Organizers under such circumstances and acknowledge the limitation of recourse available.

2.8 Liability Release and Indemnification:

By completing and submitting the sponsor application form and subsequently participating as a sponsor, the Sponsor releases, indemnifies, and holds harmless the Event Organizers, their speakers, attendees, and affiliates from any and all liability arising from the Sponsor’s engagement in the Quantum Innovation Summit 2024 Dubai.

This release extends to encompass claims, liabilities, damages, or expenses resulting from the Sponsor’s participation in the event.

2.9 Acceptance of Terms:

The act of submitting the sponsor application form, accompanied by the requisite payment, unequivocally signifies the Sponsor’s confirmation that all provided information is accurate and its unwavering commitment to complying with the Terms and Conditions and Privacy Policy. This Agreement is an explicit testament to the understanding and acknowledgment of the contractual obligations that will govern the Sponsor’s role in the event.

For an exhaustive overview of the Sponsor’s Terms and Conditions, please reference the official Quantum Innovation Summit 2024 Dubai website. By opting to participate as a sponsor, the Sponsor affirms its comprehensive acceptance and unwavering dedication to abiding by all the terms, conditions, and stipulations outlined herein, thus fostering a mutually beneficial partnership with the Event Organizers.

 

3. Speakers Agreement:

This Speakers Agreement (“Agreement”) details the terms and conditions for speakers participating in the Quantum Innovation Summit 2024 Dubai (“Event”). By submitting the speaker application form, you affirm your acceptance of this Agreement and agree to its stipulations. This Agreement establishes a legally binding relationship between the speaker (“Speaker”) and the Quantum Innovation Summit 2024 Dubai (“Event Organizers”).

Speaker Terms and Conditions:

3.1 Presentation and Commitment:

1.1 The Speaker hereby acknowledges their commitment to deliver a presentation at the Event as mutually agreed upon with the Event Organizers. 1.2 The presentation’s content shall align harmoniously with the Event’s objectives, theme, and target audience.

3.2 Content and Materials:

The Speaker acknowledges their sole responsibility for the accuracy, relevance, and legality of the presentation content.

Presentation materials must be submitted within the prescribed timeframe, following the format and content guidelines provided by the Event Organizers.

3.3 Grant of Usage Rights:

By delivering the presentation, the Speaker grants the Event Organizers unrestricted and irrevocable rights to utilize the presentation materials for promotional, archival, and educational purposes related to the Quantum Innovation Summit.

This grant of rights includes but is not limited to publishing, distributing, and sharing the presentation in any format or medium chosen by the Event Organizers.

3.4 Engaging with Attendees:

The Speaker recognizes the paramount importance of engaging attendees, both during the presentation and in subsequent interactions, such as Q&A sessions, panel discussions, and networking events.

The Speaker undertakes to remain present for the stipulated duration, actively contributing to audience engagement and interaction.

3.5 Professional Conduct and Decorum:

The Speaker shall exemplify the highest standards of professionalism throughout the event, treating co-speakers, attendees, and event staff with the utmost respect.

Any disruptive behavior or violation of event guidelines shall result in appropriate action, potentially including the Speaker’s immediate removal from the event.

3.6 Intellectual Property and Copyright:

The Speaker affirms that the presentation content and associated materials do not infringe upon the intellectual property rights of any third party.

The Speaker retains ownership of the presentation content while granting the Event Organizers specific rights for promotional and archival purposes.

3.7 Indemnification and Release from Liability:

By participating as a Speaker, the Speaker agrees to release, indemnify, and hold harmless the Event Organizers, their sponsors, attendees, and affiliates from any and all liability stemming from the Speaker’s involvement in the Quantum Innovation Summit 2024 Dubai.

This release extends to include claims, liabilities, damages, or expenses arising from the Speaker’s participation in the event.

3.8 Content Removal, Image Usage, and Compensation:

The Speaker acknowledges and affirms that they do not possess the authority to request the removal of event content, including presentations and related materials, from official event platforms or promotional materials.

The Speaker relinquishes any claim to compensation, remuneration, image rights, royalties, or other forms of compensation in connection with the use of their likeness, image, or presentation content for Event-related promotional and educational purposes.

3.9 Amendment of Event Details:

The Event Organizers retain the prerogative to effect necessary modifications to event dates, structure, format, or location in pursuit of enhancing the event’s overall impact.

The Speaker shall receive timely notifications of any such changes and shall cooperate in adapting to such changes as required.

3.10 Acceptance and Acknowledgment:

The Speaker’s participation in the event, including presentation delivery, serves as a clear acknowledgment of their complete understanding, acceptance, and adherence to the Terms and Conditions outlined herein.

This Agreement symbolizes the Speaker’s commitment to complying with the specified terms and collaborating seamlessly with the Event Organizers to ensure the triumphant realization of the Quantum Innovation Summit.

For a comprehensive exposition of the Speaker Terms and Conditions, kindly refer to the official Quantum Innovation Summit 2024 Dubai website. The Speaker’s participation in the event is tantamount to their affirmation of cognizance, consent, and resolute adherence to all the stipulations enumerated herein, ensuring a mutually beneficial and enriching engagement with the Event Organizers and attendees.

4. Attendees Agreement:

This Attendees Agreement (“Agreement”) outlines the terms and conditions governing your participation as an attendee in the Quantum Innovation Summit 2024 Dubai (“Event”). By attending the event, you confirm your acceptance of this Agreement and agree to its terms. This Agreement establishes a legally binding relationship between the attendee (“Attendee”) and the Quantum Innovation Summit 2024 Dubai (“Event Organizers”).

Agreement Overview: These Attendee Terms and Conditions (“Agreement”) govern the attendance of participants (“Attendee”) at the Quantum Innovation Summit 2024 Dubai (“Event”). By attending the Event, the Attendee enters into a legally binding contract with the Quantum Innovation Summit 2024 Dubai (“Event Organizers”). The terms set forth in this Agreement outline the Attendee’s responsibilities, rights, and obligations related to event participation.

4.1 Registration and Ticketing:

The Attendee acknowledges the obligation to provide accurate and complete information during the registration process.

Admission to the Event requires a valid ticket, subject to verification by Event Organizers.

4.2 Conduct and Behavior:

Attendees commit to maintaining professional and respectful conduct towards all participants, including speakers, sponsors, and event staff.

Any disruptive or inappropriate behavior may lead to immediate removal from the Event premises without any refund.

4.3 Consent for Media Usage:

Attendees grant the Event Organizers the right to use photographs, videos, and other media captured during the Event for promotional and archival purposes.

Attendees waive any claims to compensation or ownership related to the usage of their likeness.

4.4 Privacy and Data Usage:

Attendees agree to the terms outlined in the Event Organizers’ Privacy Policy and Data Usage Policy, available on the official Quantum Innovation Summit 2024 Dubai website.

Personal data may be used for event-related communications and promotions.

4.5 Event Changes and Amendments:

The Event Organizers retain the right to modify event details, including dates, format, speakers, and venue, if necessary.

Attendees will be informed promptly about any changes through official communication channels.

4.6 Liability Release:

Attendees release the Event Organizers, speakers, sponsors, and affiliates from any liability arising from their participation in the Quantum Innovation Summit 2024 Dubai. This release covers claims, damages, liabilities, or expenses incurred during the Attendee’s involvement in the event.

4.7 Cancellation and Refund Policy:

Attendees acknowledge that event tickets are non-refundable unless the Event Organizers explicitly specify otherwise.

In cases of event rescheduling, postponement, or cancellation due to unforeseen circumstances due to force majeure, Attendees should refer to the official Event Terms and Conditions for applicable refund policies.

4.8 Compliance with Guidelines:

Attendees agree to adhere to event guidelines, regulations, and instructions provided by Event Organizers and authorized personnel.

Non-compliance may result in Attendees being asked to leave the Event venue.

4.9 Acceptance and Understanding:

The Attendee’s participation signifies their unequivocal acceptance and understanding of the stipulated Terms and Conditions.

5. Applicable Law and Jurisdiction:

5.1 Governing Law:

These terms and conditions and any disputes or claims arising out of or in connection with them shall be governed by and construed in accordance with the laws of the United Arab Emirates.

5.2 Jurisdiction:

Any disputes, controversies, or claims arising out of or relating to these terms and conditions, including the validity, invalidity, breach, or termination thereof, shall be submitted to the exclusive jurisdiction of the courts of Dubai, United Arab Emirates.

By attending the Event, Attendees commit to compliance with these provisions and cooperation with Event Organizers and fellow participants.

For a comprehensive elaboration of the Attendee Terms and Conditions, please refer to the official Quantum Innovation Summit 2024 Dubai website. Attendees’ attendance at the Event signifies their acknowledgment, consent, and unwavering commitment to uphold the terms outlined herein, fostering a productive and mutually beneficial engagement with Event Organizers and fellow participants.

These agreements are designed to provide comprehensive clarity and legal protection to all participants. While they cover essential aspects, it is advised that you seek legal counsel to fully comprehend your rights and obligations as defined in each agreement.

For the purposes of these Agreements, “Force majeure” refers to unforeseeable circumstances or events that are beyond the control of the parties involved and prevent them from fulfilling their obligations under an agreement. These circumstances or events are typically considered to be beyond the reasonable control of the parties and cannot be anticipated or prevented. Common examples of force majeure events include natural disasters, acts of war, terrorism, epidemics, pandemics, government actions, and other events that are beyond the control of the Event organizers. In the context of your event agreements, a force majeure clause would outline the conditions under which the event organizers are excused from fulfilling their obligations due to unforeseen circumstances beyond their control. This might include situations where the event is canceled, rescheduled, or otherwise affected by events like those mentioned above.

Your participation in the Quantum Innovation Summit 2024 Dubai signifies your acknowledgment and acceptance of the respective Agreement governing your role.